Page 1 of 3—Regular Board Meeting—September 08, 2008
State of Michigan
County of Shiawassee
Charter Township of Owosso
Be it known that the Township Board of Trustees for the Charter Township of Owosso met in regular session on Monday September 8, 2008 at 7:00 P.M. in the Township Board Room, at 2998 W. M 21, Owosso, Michigan 48867.
Call to Order: 7:00 P.M. Supervisor Gute led the Pledge to the Flag.
Members in attendance: Roll Call: Supervisor Gute-Yes, Trustee Campbell-Yes, Treasurer Cudney-Yes, Trustee Krajcovic-Yes, Trustee Schultz-Yes, Miller-Yes, Clerk Gute-Yes. Others Present: Attorney Bowne, Fire Chief Greger, OCTMMR Jason MacDonald, Assessor Schweikert and Bldg. Administrator Delaney.
Agenda: Moved Trustee Schultz, Second Trustee Krajcovic to accept the agenda as printed with the additions of d.) Closed Executive Session under Old Business and a.) L4029 Tax Rate Request under New Business. Ayes: All. Nayes: None. Agenda approved.
Minutes-Previous Meeting: Moved Trustee Schultz, Second Trustee Campbell to approve the August 11, 2008 minutes as printed. Ayes: Six (6) Nayes: Trustee Miller. The Regular Board meeting Minutes of August 11, 2008 stand as printed.
Public Comments: Opened at 7:03 p.m. - Closed at 7:07 p.m. Judy Ford announced her candidacy for State Rep.
a.) Audit Report - Jim Demis: Prior to GASB 34 the Township received modified opinions. Now that the Township is under GASB 34 they are called clean opinions. The management discussion and analyst is a summary of the management of the Township as to the highlights of the financial statements. This audit is your full accrual. This reports all township infrastructure and buildings and shows your depreciation. The audit shows book value at $3.9 million but that is not the liquid expendable assets. Everything is in order and the Township is financially solvent. Your budgeting process is good and you’re under budget in every category. Your General Fund budget went up this year from $781,000 to 1 million dollars. If you go back to what your fund balance was a number of years ago your balance now is just phenomenal. Every fund is likewise. I don’t have any comments as far as recommendations because your financials have never looked better. You’re doing a fine job with your financials. If you made a motion to change this you would only make it worse because this is an awesome financial statement. I recommend that you entertain a motion to accept the report and forward it to the State. Moved Trustee Miller, Second Trustee Schultz to accept the 2007-08 Financial Report and forward it to the State of Michigan. Roll Call: Supervisor Gute-Yes, Clerk Gute-Yes, Treasurer Cudney-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Schultz-Yes, Trustee Miller-Yes.
Regarding the Township’s statement of findings and recommendations, your Brownfield will always reflect a deficit until it is paid off. (Note: Payments are made through tax capture) Virtually every municipality that has a Brownfield has a deficit so this deficit is no fault of the board but the State requires us to report it as a deficit anyway. Another finding was with the Stoney Creek MSHDA Pilot Program. The State has sent the Pilot money to the Township
Page 2 of 3—Regular Board Meeting—September 08, 2008
but did not tell the Township how to disburse it. We had the Treasurer deposit that money in the General Fund for now but it will need to be disbursed once the disbursement is determined by the State. Moved Trustee Krajcovic, Second Treasurer Cudney to accept the Letter of Recommendations and authorize Clerk Gute to forward it to the State of Michigan. Roll Call: Supervisor Gute-Yes, Trustee Miller-Yes, Clerk Gute-Yes, Treasurer Cudney-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Schultz-Yes.
County/State Rep Comments - Shiawassee County Commissioner Henrietta Sparks gave a report regarding business before the commissioners. The hazardous waste collection will be held September 13, 2008 at the building located on Chippewa Trail.
Sheriff Department: Deputy Herrick reported that the SCSD handled 74 township incidents for August 2008.
Treasurer Report: Moved Trustee Schultz, Second Trustee Miller to accept the Treasurer’s Report as printed. Ayes: All. Nayes: None. The July 31, 2008 Treasurer Report stands as printed.
Cemetery Report: Attached to minutes.
Assessor Report: Attached to minutes.
Fire Report: Attached to minutes. Nine (9) alarms.
Ambulance Report: Attached to minutes. Thirty Eight (38) transports.
Building Report: Attached to minutes. Seventeen (17) permits issued. a.) Sign ordinance: Moved Trustee Campbell, Second Trustee Schultz to adopt the first (1st) reading for the Owosso Charter Township Sign Ordinance. Roll Call: Trustee Campbell -Yes, Clerk Gute-Yes, Trustee Miller-Yes, Trustee Krajcovic-Yes, Treasurer Cudney-Yes, Trustee Schultz-Yes, Supervisor Gute-Yes. b.) Delaney Contract: Moved Krajcovic, Second Trustee Schultz to extend Building and Zoning Administrator Robert Delaney’s contract to September 16, 2011 and to extend his vacation time from one (1) week to two (2) weeks. Roll Call: Trustee Miller-Yes, Trustee Campbell-Yes, Trustee Krajcovic-Yes, Treasurer Cudney-Yes, Clerk Gute-Yes Trustee Schultz-Yes, Supervisor Gute-Yes. Administrator Delaney requested that during the annual budget workshop the board consider a $500.00 salary increase for him for the upcoming year.
Old Business: a.) Project Life Saver - Moved Supervisor Gute, Second Trustee Schultz that Owosso Charter Township supports the Project Life Saver Concept and will encourage participation in the project. Ayes: All. Nayes: None. b.) Street Lights – The Subcommittee has reviewed the annual streetlight assessment roll and one hundred and ten (110) streetlights were accounted for. It was found that the Township was being charged for 111. The 111th light was not in the Township and Consumers has since removed the light and its cost from our bill and will refund those charges to the Township. The committee also found lights that were installed back in the 1970’s that had never been added to the annual assessment roll. Most of those lights are in the Industrial Park. All of the intersection lights on M 52 and M 21 were installed for public health, safety and welfare. The cost for those lights are, paid for by the Township. The remaining streetlights were installed because residents petitioned for the installation of them with the understanding that they would pay for the cost of them. Consumers has had several rate increases over the years and the
Page 3 of 3—Regular Board Meeting—September 08, 2008
Committee finds it necessary that the board consider increasing the streetlight assessments to the rates the Township is being charged today. (Note: The annual streetlight assessments have always been placed on the winter tax bill). Moved Supervisor Gute, Second Trustee Campbell to assess at the annual cost recovery rate for streetlights to those parcels already on the roll and to proceed with getting the other necessary parcels added to the annual roll. Ayes: All. Nayes: None. c.) Billing for Demolition: All bills regarding the demolition of the house on Baldwin Road need to be turned into the Supervisor so that the demolition cost can be placed on the owners winter property tax bill. d.) Closed Executive Session Owosso Redi Mix: Moved Clerk Gute, Second Trustee Krajcovic to close regular board meeting at 8:24 p.m. for the purpose of entering into closed executive session. Roll Call: Trustee Campbell-Yes, Trustee Krajcovic-Yes, Treasurer Cudney-Yes, Clerk Gute-Yes Trustee Schultz-Yes, Supervisor Gute-Yes, Trustee Miller-Yes. Moved Trustee Schultz, Second Trustee Krajcovic to reconvene regular board meeting at 8:38 p.m. Ayes: All. Nayes: None.
Moved Trustee Miller, Second Trustee Schultz not to accept the attorney offer that would allow Owosso Redi Mix to store or crush stone on Redi Mix property. Roll Call: Supervisor Gute-Yes, Treasurer Cudney-Yes, Clerk Gute-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Schultz-Yes, Trustee Miller-Yes.
New Business: L4029 Tax Rate Request – Moved Trustee Schultz, Second Trustee Miller to authorize and direct Supervisor Gute to sign the L 4029 Tax Rate Request and forward it to the Shiawassee County Equalization Department. Ayes: All. Nayes: None.
Payment of Bills: Moved Trustee Krajcovic, Second Treasurer Cudney to accept the September 08, 2008 checklist as printed and to release all checks. Roll Call: Treasurer Cudney-Yes, Trustee Schultz-Yes, Clerk Gute-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Miller-Yes, Supervisor Gute-Yes. Cemetery checks 840-845, Fire checks 2968-3008, General Fund checks 3330 – 3355, Sewer checks 322 – 323, T & A checks 1944– 1947 and Water checks 508 shall be released for payment.
Public Comments: Opened at 8:48 p.m. – Closed at 8:55 p.m. John Michalec announced his candidacy for Shiawassee Road Commission. Mike Thornton regarding no truck routes.
Communications/Board Comments & Reports: The Clerk would like authorization to use the fire station 1 for the upcoming November election. The Utility Authority is in the process of reviewing the secretarial applicants. In the process of establishing the Shiawassee Chapter MTA Annual Meeting date.
Adjournment: Moved Trustee Schultz, Second Trustee Miller to adjourn at 9:00 P.M. Ayes: All. Nayes: None.
Respectfully Submitted,
Judy K. Gute Richard A. Gute
Owosso Charter Township Clerk Owosso Charter Township Supervisor
These minutes were approved on this the ___________day of __________________, 2008.
Accepted as printed _____________Accepted with changes__________________________
State of Michigan
County of Shiawassee
Charter Township of Owosso
Be it known that the Township Board of Trustees for the Charter Township of Owosso met in regular session on Monday September 8, 2008 at 7:00 P.M. in the Township Board Room, at 2998 W. M 21, Owosso, Michigan 48867.
Call to Order: 7:00 P.M. Supervisor Gute led the Pledge to the Flag.
Members in attendance: Roll Call: Supervisor Gute-Yes, Trustee Campbell-Yes, Treasurer Cudney-Yes, Trustee Krajcovic-Yes, Trustee Schultz-Yes, Miller-Yes, Clerk Gute-Yes. Others Present: Attorney Bowne, Fire Chief Greger, OCTMMR Jason MacDonald, Assessor Schweikert and Bldg. Administrator Delaney.
Agenda: Moved Trustee Schultz, Second Trustee Krajcovic to accept the agenda as printed with the additions of d.) Closed Executive Session under Old Business and a.) L4029 Tax Rate Request under New Business. Ayes: All. Nayes: None. Agenda approved.
Minutes-Previous Meeting: Moved Trustee Schultz, Second Trustee Campbell to approve the August 11, 2008 minutes as printed. Ayes: Six (6) Nayes: Trustee Miller. The Regular Board meeting Minutes of August 11, 2008 stand as printed.
Public Comments: Opened at 7:03 p.m. - Closed at 7:07 p.m. Judy Ford announced her candidacy for State Rep.
a.) Audit Report - Jim Demis: Prior to GASB 34 the Township received modified opinions. Now that the Township is under GASB 34 they are called clean opinions. The management discussion and analyst is a summary of the management of the Township as to the highlights of the financial statements. This audit is your full accrual. This reports all township infrastructure and buildings and shows your depreciation. The audit shows book value at $3.9 million but that is not the liquid expendable assets. Everything is in order and the Township is financially solvent. Your budgeting process is good and you’re under budget in every category. Your General Fund budget went up this year from $781,000 to 1 million dollars. If you go back to what your fund balance was a number of years ago your balance now is just phenomenal. Every fund is likewise. I don’t have any comments as far as recommendations because your financials have never looked better. You’re doing a fine job with your financials. If you made a motion to change this you would only make it worse because this is an awesome financial statement. I recommend that you entertain a motion to accept the report and forward it to the State. Moved Trustee Miller, Second Trustee Schultz to accept the 2007-08 Financial Report and forward it to the State of Michigan. Roll Call: Supervisor Gute-Yes, Clerk Gute-Yes, Treasurer Cudney-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Schultz-Yes, Trustee Miller-Yes.
Regarding the Township’s statement of findings and recommendations, your Brownfield will always reflect a deficit until it is paid off. (Note: Payments are made through tax capture) Virtually every municipality that has a Brownfield has a deficit so this deficit is no fault of the board but the State requires us to report it as a deficit anyway. Another finding was with the Stoney Creek MSHDA Pilot Program. The State has sent the Pilot money to the Township
Page 2 of 3—Regular Board Meeting—September 08, 2008
but did not tell the Township how to disburse it. We had the Treasurer deposit that money in the General Fund for now but it will need to be disbursed once the disbursement is determined by the State. Moved Trustee Krajcovic, Second Treasurer Cudney to accept the Letter of Recommendations and authorize Clerk Gute to forward it to the State of Michigan. Roll Call: Supervisor Gute-Yes, Trustee Miller-Yes, Clerk Gute-Yes, Treasurer Cudney-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Schultz-Yes.
County/State Rep Comments - Shiawassee County Commissioner Henrietta Sparks gave a report regarding business before the commissioners. The hazardous waste collection will be held September 13, 2008 at the building located on Chippewa Trail.
Sheriff Department: Deputy Herrick reported that the SCSD handled 74 township incidents for August 2008.
Treasurer Report: Moved Trustee Schultz, Second Trustee Miller to accept the Treasurer’s Report as printed. Ayes: All. Nayes: None. The July 31, 2008 Treasurer Report stands as printed.
Cemetery Report: Attached to minutes.
Assessor Report: Attached to minutes.
Fire Report: Attached to minutes. Nine (9) alarms.
Ambulance Report: Attached to minutes. Thirty Eight (38) transports.
Building Report: Attached to minutes. Seventeen (17) permits issued. a.) Sign ordinance: Moved Trustee Campbell, Second Trustee Schultz to adopt the first (1st) reading for the Owosso Charter Township Sign Ordinance. Roll Call: Trustee Campbell -Yes, Clerk Gute-Yes, Trustee Miller-Yes, Trustee Krajcovic-Yes, Treasurer Cudney-Yes, Trustee Schultz-Yes, Supervisor Gute-Yes. b.) Delaney Contract: Moved Krajcovic, Second Trustee Schultz to extend Building and Zoning Administrator Robert Delaney’s contract to September 16, 2011 and to extend his vacation time from one (1) week to two (2) weeks. Roll Call: Trustee Miller-Yes, Trustee Campbell-Yes, Trustee Krajcovic-Yes, Treasurer Cudney-Yes, Clerk Gute-Yes Trustee Schultz-Yes, Supervisor Gute-Yes. Administrator Delaney requested that during the annual budget workshop the board consider a $500.00 salary increase for him for the upcoming year.
Old Business: a.) Project Life Saver - Moved Supervisor Gute, Second Trustee Schultz that Owosso Charter Township supports the Project Life Saver Concept and will encourage participation in the project. Ayes: All. Nayes: None. b.) Street Lights – The Subcommittee has reviewed the annual streetlight assessment roll and one hundred and ten (110) streetlights were accounted for. It was found that the Township was being charged for 111. The 111th light was not in the Township and Consumers has since removed the light and its cost from our bill and will refund those charges to the Township. The committee also found lights that were installed back in the 1970’s that had never been added to the annual assessment roll. Most of those lights are in the Industrial Park. All of the intersection lights on M 52 and M 21 were installed for public health, safety and welfare. The cost for those lights are, paid for by the Township. The remaining streetlights were installed because residents petitioned for the installation of them with the understanding that they would pay for the cost of them. Consumers has had several rate increases over the years and the
Page 3 of 3—Regular Board Meeting—September 08, 2008
Committee finds it necessary that the board consider increasing the streetlight assessments to the rates the Township is being charged today. (Note: The annual streetlight assessments have always been placed on the winter tax bill). Moved Supervisor Gute, Second Trustee Campbell to assess at the annual cost recovery rate for streetlights to those parcels already on the roll and to proceed with getting the other necessary parcels added to the annual roll. Ayes: All. Nayes: None. c.) Billing for Demolition: All bills regarding the demolition of the house on Baldwin Road need to be turned into the Supervisor so that the demolition cost can be placed on the owners winter property tax bill. d.) Closed Executive Session Owosso Redi Mix: Moved Clerk Gute, Second Trustee Krajcovic to close regular board meeting at 8:24 p.m. for the purpose of entering into closed executive session. Roll Call: Trustee Campbell-Yes, Trustee Krajcovic-Yes, Treasurer Cudney-Yes, Clerk Gute-Yes Trustee Schultz-Yes, Supervisor Gute-Yes, Trustee Miller-Yes. Moved Trustee Schultz, Second Trustee Krajcovic to reconvene regular board meeting at 8:38 p.m. Ayes: All. Nayes: None.
Moved Trustee Miller, Second Trustee Schultz not to accept the attorney offer that would allow Owosso Redi Mix to store or crush stone on Redi Mix property. Roll Call: Supervisor Gute-Yes, Treasurer Cudney-Yes, Clerk Gute-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Schultz-Yes, Trustee Miller-Yes.
New Business: L4029 Tax Rate Request – Moved Trustee Schultz, Second Trustee Miller to authorize and direct Supervisor Gute to sign the L 4029 Tax Rate Request and forward it to the Shiawassee County Equalization Department. Ayes: All. Nayes: None.
Payment of Bills: Moved Trustee Krajcovic, Second Treasurer Cudney to accept the September 08, 2008 checklist as printed and to release all checks. Roll Call: Treasurer Cudney-Yes, Trustee Schultz-Yes, Clerk Gute-Yes, Trustee Krajcovic-Yes, Trustee Campbell-Yes, Trustee Miller-Yes, Supervisor Gute-Yes. Cemetery checks 840-845, Fire checks 2968-3008, General Fund checks 3330 – 3355, Sewer checks 322 – 323, T & A checks 1944– 1947 and Water checks 508 shall be released for payment.
Public Comments: Opened at 8:48 p.m. – Closed at 8:55 p.m. John Michalec announced his candidacy for Shiawassee Road Commission. Mike Thornton regarding no truck routes.
Communications/Board Comments & Reports: The Clerk would like authorization to use the fire station 1 for the upcoming November election. The Utility Authority is in the process of reviewing the secretarial applicants. In the process of establishing the Shiawassee Chapter MTA Annual Meeting date.
Adjournment: Moved Trustee Schultz, Second Trustee Miller to adjourn at 9:00 P.M. Ayes: All. Nayes: None.
Respectfully Submitted,
Judy K. Gute Richard A. Gute
Owosso Charter Township Clerk Owosso Charter Township Supervisor
These minutes were approved on this the ___________day of __________________, 2008.
Accepted as printed _____________Accepted with changes__________________________
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